DEC Scan Journal : Volume 36 Issue 3
2017 Volume 36, Issue 3 41 Contents Editorial Learning & teaching Research Share this Resource reviews Storage solutions This call out to the local community naturally led to some new artefacts turning up. Decisions about storing these, along with the old collections that had been gathering dust and were scattered around the school, needed to be made. For space, accessibility and aesthetic reasons, it was decided to keep the paper files in the workroom and the realia, such as trophies, on display in the library. The paper materials, such as yearbooks, were ordered by year in magazine holders, and the miscellaneous paper resources placed in arch lever files by year. New resources had to be purchased to facilitate this. Acid free paper for the photos, sturdier folders for the materials that would be used often, and new organisers because this material would be used by members of the public and needed to look good. Local interest In the two years since this project began, all the library staff have found interesting titbits of information in the archives. As members of the local community, they often find references to relatives, or even themselves, in the archives. The school photograph collection is also of interest. Many current Every school photograph, class punishment book and newspaper article has been scanned and stored on the library server. This enables the library staff to search the digitised archive files in response to requests from students, staff and community. Of course, the process wasn’t all smooth sailing. Some items, such as the list of enrolments, had to be read and typed in - a difficult task with 60 year old cursive script. In addition, not all of the collection was complete. To fill these gaps, Sally sought assistance from the local historical society. She even used Facebook to appeal for community help to locate records and missing resources, such as old yearbooks. Sally to the rescue Sally’s first job was to find all the material that was to be kept in the school archive. This task was easy, if dusty. All the boxes and items which had been stored in a closet in the mezzanine of the library were brought into the library workroom to be unpacked and sorted into piles. Next, Sally sorted the material into two piles - what was worth keeping and what was too damaged to salvage. After that, the material to be kept was sorted by material types, such as, photographs, yearbooks, and student registers. Each resource was then sorted into years. Scan and digitise Once sorted into years, Sally then had to decide how to keep this archive. A recent cull of videos allowed for space in the workroom for the archives to be shelved, but just holding physical copies is not enough for a good archive. To preserve the history of the school for future alumni, and to allow for ease of access, it was decided to scan and digitise as much material as possible.
Volume 36 Issue 2